How to Cancel Airtable (Downgrade to Free, Really)
Airtable has no "Cancel subscription" button anywhere in the product. The only path to stop being charged is to downgrade the workspace to Free. That is not a workaround. That is the official flow.
The fast path
Sign in → Account overview → pick the workspace → Change plan → Choose Free. You keep paid features until the cycle ends. After that, the workspace runs on the Free tier and the charges stop.
Catch: Airtable does not delete your data, but the Free tier caps bite hard. If your base has more than 1,000 records, you keep them, but the base goes read-only for new entries. See the cliff table below before you click.
The Free tier cliff, in one table
This is what changes the moment your current billing cycle ends. Decide whether your bases survive it before you confirm the downgrade.
| Limit | Team plan | Free plan |
|---|---|---|
| Records per base | 50,000 | 1,000 |
| Storage per base | 20 GB | 1 GB |
| Editors per workspace | Unlimited | 5 |
| Automation runs / month | 25,000 | 100 |
| API calls / month | 100,000 | 1,000 |
| Revision history | 1 year | 2 weeks |
Source: Airtable's official plans page. The Community has confirmed that data over the record limit is never deleted; the base just stops accepting new entries until you drop below 1,000.
The four clicks (Team plan)
Sign in and open Account overview
Go to airtable.com as Workspace Owner. Editors and Creators do not see Change plan. If the Owner has left, transfer ownership first (Workspace settings → Members → Make owner).
Pick the right workspace
Billing is per-workspace. If you own multiple paid workspaces, repeat the full flow for each. The Community has documented users double-billed for months after assuming one downgrade covered the account.
Click Change plan, then Choose Free
Under Workspace plan, click Change plan. Bottom option is Choose Free. No retention discount, no upsell. Just confirm.
Confirm. Screenshot the receipt.
Workspace stays on Team until the cycle ends, then flips. Screenshot the confirmation as proof.
Self-serve Business: Admin Panel → Billing → "..." next to Business → Downgrade. Enterprise Scale is sales-led; contact your account rep.
The October 2025 rule change
No more prorated refunds for mid-cycle seat removals.
Until late 2025, removing a billable collaborator mid-cycle could get you a credit. Airtable closed that door. Seat removal and downgrades now take effect at next renewal; current invoice runs in full. When refunds do happen (within 7-day monthly or 14-day annual accidental-charge windows), the Community confirms they're issued as Airtable credits, not cash. If you're leaving for good, push for cash. EU customers can cite mandatory refund rules.
Questions Airtable users actually ask
Why does Airtable have no Cancel button?
Account and workspace plan are separate. Your account stays free. To stop being charged, downgrade the workspace tier to Free. Bases, data, and collaborators stay.
What happens to a base with more than 1,000 records?
Nothing deleted. The base enters over-record-limits status: readable, but no new records or attachments until you drop under 1,000. Catch: trashed records still count until you empty the trash.
I own two paid workspaces. Twice?
Yes. Billing is per-workspace, no account-level cancel-all. Make a list, downgrade each, screenshot each confirmation.
If you're auditing your whole SaaS stack
Now that Airtable is downgraded, what else is still billing?
Per-workspace billing is exactly the kind of thing that hides in your statement for months. Subcut shows every recurring charge on your card in about 60 seconds, including the SaaS tools you forgot you were paying for in parallel.
Download Subcut FreeiOS · Free to use · No subscription required (ironic, we know).